
IEP
Help
Most of this information is from About.com, Terri Mauro
What is an IEP?
Who Attends an IEP
Meeting?
What Happens at
an IEP Meeting?
Where do IEP
Meetings Take Place?
How
Should I Prepare for an IEP Meeting?
What
Should I Bring to an IEP Meeting?
What
Should I Wear to an IEP Meeting?
Should My Child Come to IEP Meetings?
Do I Need an Advocate?
How Can I
Get the Very Best Services for my Child?
Before You Sign Your Child's IEP
How To Report an IEP Violation
Keep a Contact Log
Five Reasons to
Keep a Contact Log
What Does This Acronym Mean?
It's Those Wonderful
Rights (about IDEA)
What is
the Role of the Paraprofessional?
What is an IEP?
IEP
stands for Individualized Education Plan (alternatively called an
"Individualized Education Program," "Individual Education Plan," or some
combination thereof). This is a legally binding document that spells out exactly
what special education services your child will receive and why. It will include
your child's classification, placement, services such as a one-on-one aide and
therapies, academic and behavioral goals, a behavior plan if needed, percentage
of time in regular education, and progress reports from teachers and therapists.
The IEP is planned at an IEP meeting.
The individualized part of IEP means that the plan has to be tailored
specifically to your child's special needs -- not to the needs of the teacher,
or the school, or the district. Goals, modifications, accommodations, personnel,
placement, all should be selected, enforced and maintained with the particular
needs of your child in mind. "We don't do that," for example, is not an
individualized response. If your school has never had a child like yours (and
since your child is an individual, they haven't), and now they do, and a service
is appropriate to his or her needs, then they do do that now.
Who Attends an IEP Meeting?
The IEP
meeting is attended by members of the Child Study Team, which usually includes a
social worker, a psychologist, a learning specialist, and your child's teachers
and therapists. Parents are always to be included in IEP meetings. You have a
right to be notified in advance and to change the date if necessary. Although
IEP meetings are rarely pleasant, do not be tempted to skip them. You are the
expert on your child, and are therefore the most essential member of the team.
What Happens at an IEP Meeting?
Sometimes
an open and honest exchange of information, sometimes a lot of game-playing and
intimidation, sometimes wailing and gnashing of teeth. IEP meetings can be some
of the most emotionally difficult experiences parents of children with special
needs can endure, and given the way most specialists interact with their
patients' parents, that's really saying something.
Early in your child's special education experience, IEP meetings will focus on
arranging for testing, giving a classification, and assessing needs. These are
hard mostly because you will hear how very far your child is from the "norm,"
and begin to realize how his or her educational experience will differ from the
one you had or your other children had. You may feel that the professionals at
the table are only looking at your child as a disability -- or, equally
difficult, you may feel that they are not giving enough attention to the depth
of your child's problem and the intensity of his or her needs.
As your child moves through the special education system, annual IEP meetings
will involve assessments of progress and the planning of the following year's
program. Your child's teacher and therapists will read their reports, and the
case manager will propose changes to the program or keeping things as is. There
may be discussion of changing classifications, adding or subtracting services,
moving the child into a different type of classroom, behavior plans and academic
goals. If your child is doing well and you feel everything appropriate is being
done, these meetings can actually be a pleasant opportunity to interact with
school staff. But if there are issues -- if you feel your child needs something
different than the team is offering, if you are surprised by reports of problems
you have not been previously notified of, if you want more services or fewer
services, if you want a different classroom or a different school, if you feel
goals are not being met and are not being written appropriately -- meetings can
get very ugly very quickly.
Your child is entitled to a reevaluation every three years, and you will be
invited to a meeting whose purpose is mostly to decide whether or not to do that
reevaluation. If the school feels all is going well, they may suggest that you
skip the evaluation. There may be reasons to go along with that -- but they
should be your reasons, not the school's. Generally, it is a good idea to have
the evaluation take place, to have some statistical evidence of your child's
progress or lack thereof and to hold the school accountable for that. You will
especially want to have the reevaluation at times when a change of placement
will definitely occur -- such as moving from special-ed pre-K to an elementary
special-ed track, going from elementary to middle school or middle to high
school.
Where do IEP Meetings Take Place?
Generally, IEP meetings will take place at the school where your Child Study
Team is based. This may or may not be your child’s school, depending on the size
of your district and where your child is placed.
How Should I Prepare for an
IEP Meeting?
There may
be meetings where you’ll feel that you should have prepared with a kickboxing
class and maybe a morning at a shooting range. But in general, you should
prepare the way you would for any important meeting: make notes on what you want
to say, do some research if necessary, and know what you want to get out of it.
It might be helpful to talk with other parents -- whether in your school
district or on an Internet bulletin board or e-mail group -- to find out what
services they have received for children with similar needs to yours. You will
be in a stronger position to make requests if you can back it up with proof that
other schools and other districts do indeed offer those services.
It’s also immensely helpful if you can go into a meeting knowing what you want.
As a good team member, you will still listen to and consider the opinions of
other members of the team, and you will consider compromises and concessions.
But the more you rely on the professionals to tell you what you think, the more
likely you are to agree to things that are not really in your child’s best
interests. Put your solution or suggestions out there, and let the burden be on
them to tell you why or why not, and to offer alternatives.
To mentally prepare for what can sometimes be a challenging and emotionally
wrenching discussion, it may help to do a lot of reading about your rights and
successful strategies. One excellent Web site for this is Wrightslaw, a treasure
trove of information about special education rights and advocacy. But my
personal favorite source of IEP-girding inspiration is an essay called ”Play
Hearts, Not Poker”, which outlines the sort of collaborative but assertive
attitude that I think offers the best chance of IEP success.
What Should I Bring to an IEP
Meeting?
Therapies and Related Services
The
details of any speech, physical or occupational therapy your child receives
should be spelled out, not only with clear and measurable goals but with an
indication of how many sessions a week will be given and whether these will take
place individually, in a group, or in the classroom. Additionally, any related
services should be specifically mentioned and details given.
Definitions: Related
Services
FAQs: Related Services
Inclusion
The
percentage of your child's day that will be spent in regular education and the
percentage in special education should be clearly indicated. If this doesn't
correspond with your understanding of how your child's services and education
will be provided, request explanation and adjustment as needed.
Least
Restrictive Environment Requirements
Special Education
Inclusion
Behavior Plan
If an IEP
makes reference to a behavior plan, the behavior plan should be in the IEP. The
ways in which behavioral goals will be achieved needs to be spelled out and
agreed upon. An IEP may make it sound as though some sort of magic wand is going
to effortlessly make your kid behave. Have the methodology behind this specified
in the IEP, or ask them to send you one of those wands to use at home.
Background
If
there's anything you want the people working with your child to know, make sure
it's in the IEP. There should be a section devoted to your child's background,
and if the information isn't there, there should be a section for parents'
comments where you can have it added. It may be that no one will read it, but if
it's in the IEP, they can't claim they were never informed.
How To Report an IEP Violation
The IEP is a legal document, carefully planned by the Child Study Team and
requiring full implementation by the school district. That's the intention,
anyway. The follow-through's often lacking, and you're liable to find that
your child is in fact not getting all those specialized services he is legally
entitled to. Some problems may be easily fixed, and some battles may not be
worth fighting. For the ones you want to take on, these four steps will in
most cases bring you to a resolution.
Difficulty:
Hard
Time Required:
Anywhere from a couple of phone calls to your every waking moment
Here's How:
1.
Call the Child Study Team and explain the problem. State specifically
what you want to be done about it. Set a deadline for the correction to take
place. Follow up with a fax or certified letter describing your conversation
and the solution that was discussed. If for whatever reason the Child Study
Team is not able to resolve the situation, move on to the next step.
2.
Call the special education director for your district and explain the
problem, including your lack of success with the Child Study Team. State
specifically what you want to be done, and set a deadline. Follow up with a
fax or certified letter describing your conversation and the proposed
solution. If for whatever reason the special education director is not able to
resolve the situation, move on to the next step.
3.
Call the special education office for your county and explain the
problem, including your lack of success at the district level. State
specifically what you want to be done, and set a deadline. Follow up with a
certified letter describing your conversation and the proposed solution. Copy
the letter to the district special education director and superintendant. If
for whatever reason the county special education office is not able to resolve
the situation, move on to the next step.
4.
Call the special education office for your state and explain the
problem, including your lack of success at the district and county level.
State specifically what you want to be done, and set a deadline. Follow up
with a certified letter describing your conversation and the proposed
solution. Copy the letter to everyone you've had contact with previously.
Tips:
1.
At each level, if you can handle things through phone calls only, go
ahead.
Keep good notes
about who you talk to, when, and what they promise. As long as things are
proceeding in good faith and your child's safety is not an issue, you can
remain at the phone level.
2.
Sometimes a good letter can give things the jolt they need to get
moving. If you can keep things at the district level with a letter and
repeated telephone nagging, do that. Only go on to the county level when you
feel that the district has repeatedly failed to follow through or act
appropriately.
3.
The severity of the situation will determine how quickly you skip from
step to step, and how quickly you expect to see action. Don't go great guns
for a relatively minor violation, but don't let a potentially unsafe situation
drag on through endless unreturned phone calls and insincere assurances.
4.
In all contacts, by phone or on paper, reign in your anger and
frustration and keep your tone calm, professional and purposeful. The law is
on your side, you know it, they know it, and although you are a reasonable
person you do expect the situation to be corrected.
Staying organized when you're juggling your child's education, health care,
therapy, behavior, and six million other little details can seem like an
impossible task. One easy way to feel more organized is to set up a system for
keeping track of the conversations you've had with case managers, teachers,
therapists, specialists and administrators. Here's how to have all those
details, recommendations, promises and proposals right at your fingertips.
Create a contact log form.
You can lay it out on a
word processor and keep a stack of blank forms on hand, or print out the list
and use it as a guide when you make notes on a plain piece of paper. Either
way, each log entry will need to include the following items:
·
Date of conversation
·
Type of conversation:
Phone, meeting, informal encounter
·
Who the conversation was
with:
Name and title.
If the person you want to
speak with is not available and you have to leave a message, make sure to
write the name of the receptionist or secretary with whom you spoke.
·
Who initiated the
conversation:
Did you contact them or did they contact you?
·
Reason for contact:
What did the person who initiated the contact hope to accomplish?
·
Items discussed:
Take notes on any important information discussed, as well as any personal or
non-relevant information that might be useful.
·
Actions initiated:
If something was asked for or planned on, write what it was, who is
responsible and when you expect it to be completed.
·
Follow-up required:
Write down anything you need to do as a result of the conversation --
including checking that the other person does what they're supposed to do --
and when you'll be doing it and/or contacting them again.
Make an entry for every conversation.
Have whatever version of
the form you choose at hand every time you initiate contact with someone who
works with your child. If the other party initiates the contact and you aren't
prepared to take notes at that time, write them as soon as possible afterward,
while the information is still fresh in your head.
Find a way to organize the log that works for you.
Some folks like things to
be super-neat and aesthetically pleasing, others know they'll never get
anything put together if they fuss too much with the format. Try one of these
suggestions, or develop one of your own. Remember, though, that taking notes
doesn't help if you can't find them when you need them.
·
Keep completed forms in a
notebook.
Use tabs to keep contacts with particular individuals or agencies together for
quick reference.
·
Keep completed forms in an
accordion file.
Label the different pockets with the name of the individual or agency
contacted.
·
Keep completed forms in
file folders.
If you have a file cabinet, an individual folder for each person or group may
work well.
·
Keep the log in a bound
journal.
Keep a desk calendar with a daily or weekly format specifically for this
purpose, and write log information in the space provided for the day the call
was made. Use post-it notes or flags to color-code the pages by person or
organization contacted so you don't have to flip through every page looking
for your notes.
·
Keep the log on index
cards.
Keep them organized in a file box, with tabs dividing different contacts. Or
use different-color index cards for each different person or group, and throw
them loose into a shoebox.
Use the log information for follow-up contacts and conversations.
·
Write a letter after any contact that is supposed to result in
action by you or the other party, and use the information from your notes to
remind him or her of your conversation and spell out your understanding of the
responsibilities assigned and the timetable for their completion.
·
Have the log of previous conversations on hand when you call again,
so you can specifically reference what was discussed, with whom, and when.
·
Bring your log or a summary of it to any meetings with the people
involved. You may want to pull pages out of your notebook and put them in a
file folder or portfolio, or use a copy machine to combine groups of index
cards onto sheets of paper. You probably don't want to just dump your shoebox
out on the table -- although if you've had to make an extraordinary number of
calls to get anything done, that wouldn't be a bad way to show it.
Oh, come on. You know you
should. You know this stuff is important. You scrawl it down on bits of paper
and then lose the bits of paper and say, "I really should find some way to
organize this." But just in case you need extra reasons for keeping a contact
log whenever you speak to school personnel, here are five more:
1. It makes requests more convincing.
"I spoke to you about this
on September 3 and you said you would have it for me by September 10. Where is
it?" will get you what you want faster than "Um, I think you and I spoke about
this a while ago, and you said something about maybe getting it for me
sometime around now?"
2. It makes letters more incriminating.
If you have to bump
requests up to the county or state level, you want to be able to make your
local administrators and Child Study Team personnel look as bumbling as
possible. Painting a trail of exact names, dates, conversations and statements
will do that. Vague recollections? Not so much.
3. It puts people on notice.
Once school personnel know
that you're taking notes, they're much more likely to make responsible
statements and back them up. A reputation for enforcing accountability is one
you shouldn't mind getting.
4. It prevents IEP meeting flip-flops.
"What's that? You say my
child is making no progress? Let me pull out my contact log -- why yes, here
are 57 times during the school year you told me personally that my child was
doing great! Were you lying then, or now?"
5. It encourages you to make contact.
Once you're working that log, use it proactively. Make contact with your
child's teacher and therapists on a regular basis, and record what you learn.
Look for problems you can solve, or problems no one seems interested in
touching, and use your log info to address what you see. If you meet
resistance, you've got back-up.
It's
Those Wonderful Rights
IDEA
Characters from the holiday classic movie "It's a
Wonderful Life" assist in presenting this fun and interactive presentation
about procedural safeguards.
http://www.cflparents.org/presentations/
What is the Role of the
Paraprofessional?
The following is an article featured on the website
Autism
Today.
Ask the Experts: The Role of the
Paraprofessional
From the September-October 2002 issue of the Autism Asperger’s Digest magazine
By David F. Freschi
Q: I am a new aide and the classroom teacher does not provide me with much
direction. I’m not sure what I’m doing is best for the child with autism I
work with. Help!
Q: The school has agreed to hire an aide for my son, who has autism. I get the
impression they don’t have a clue as to what this person should be doing. What
should the aide be doing?
Q: What exactly is the role of the paraprofessional? The aide in my classroom
seems to think that her role is to replace me in my job. What do I do?
So you’ve got an aide, now what do you do? There has been steady growth in the
number of paraprofessionals in our schools, especially those assigned to work
with children with Autism, Asperger’s, and similar challenges.
Each of the three questions above highlights common themes and concerns that
arise when employing a paraprofessional for the student with
Autism/Asperger’s:
1. What is the role of the paraprofessional?
2. What knowledge and skills does this person need to be effective?
3. How do we make good use of this resource?
A paraprofessional can provide tremendous benefit but also pose significant
risks. On the plus side, the paraprofessional can support the student’s
learning, help to develop social skills, support other students, allow the
teacher to focus on teaching strategies, and promote functional application of
curriculum knowledge. On the down side, the paraprofessional can increase
dependency, slow the development of communication, sabotage the school/home
relationship, and interfere with integration and interaction with peers.
The Role of the Paraprofessional
There are some pretty straightforward Do’s and Don’ts for a paraprofessional
working within the school system. The primary role is to assist the teacher in
helping the child have a successful educational experience. Their job is to
support learning and social skills and help the child expand his/her
communication. They can be of great benefit with behavioral issues by coaching
the child in working with other students, modeling appropriate behaviors and
offering suggestions for alternative behaviors. The paraprofessional will
often be the person that deals with issues as they come up in the “real”
world. They are the ones who might have to deal with the meltdown in the
lavatory, navigating the hallways, or interacting appropriately on the
playground. They also have the opportunity to support academic skills learned
in the classroom. “Count the spoons at your table, John.” “Before you go up
the slide you need to use your words.” “That is a beetle. What did we learn
about beetles?”
It is not the paraprofessional’s job to be the student’s personal servant, to
over rule the teacher or sabotage her plans, or be a private information
source for parents on what the school is doing wrong. Once this type of
behavior starts, disaster is usually not far behind.
Required Skills and Knowledge
In working with various school systems, classroom teachers and
paraprofessionals themselves, we have identified a cluster of skills that all
paraprofessionals need to have to be successful with their students. These
skill areas are:
• Basic knowledge of the disability. How does the disability impact the
child’s learning? Do you know what visual learning is? What will we do when
the child follows a direction literally when that is not what the teacher
meant? Will we talk more or less when the child is having a tantrum? When the
schedule is disrupted how will we handle it? All of these situations and more
will happen on a daily basis. Without some basis for understanding the
disability, the child often ends up paying for our mistakes. Every child is a
unique individual, and a few mistakes here and there will happen. However,
lack of a sound understanding of autism/AS and the outward manifestations of
the disability will result in harm to the child through lost time and
inappropriate or ineffective teaching methods. At the barest minimum, the
paraprofessional should have taken an introductory course in Autism or
Asperger’s that includes a discussion of effective teaching techniques in
relation to behavior, communication and sensory issues. There are a number of
these available.
• The use of reinforcement. The use of reinforcement and motivators is
critical for learning. With students who may not respond well to social
reinforcement, knowledge of reinforcers and the skillful use of reinforcement
become very important. We must know when to reinforce, how often to reinforce,
how to fade and how to increase expectations. Furthermore, paraprofessionals
need to be keen observers of children with autism/AS to ascertain what types
of reinforcers will be important and meaningful to a particular child. No two
children with autism are alike; having an assortment of meaningful reinforcers
is a must. Observation is another skill that needs to be learned and
practiced. It does not come naturally.
• Supporting and promoting communication. The paraprofessional must know what
the student’s communication system is and how to use it to promote initiation
and independence. They will often be the one who has the real life
opportunities to help the child communicate with peers, other people in the
school and in the community.
• Knowledge of behavioral intervention techniques. Mistakes can be costly in
dealing with students who have behavioral challenges. The para needs to know
how to reinforce acceptable behavior and how to avoid strengthening negative
behavior. They need to know how to avoid “blackmail” situations and that just
because; “It worked with my kids at home.” it may not be appropriate for these
students. Also, with the last revision of the Individuals with Disabilities
Education Act (IDEA), paras need to be well-versed in Positive Behavior
Interventions, Strategies and Supports or at a minimum, know what they are and
how to best implement the plan put forth in the student’s IEP.
• Promoting independence. (Arguably the most critical of all) One of the most
frustrating, difficult, and debilitating problems for children with Autism/
Asperger’s is the risk of becoming prompt dependent. Closely related to this
is the phenomenon of “learned helplessness.” Both can cause constant problems
in life; reduce independence, access to the community, and acceptance by
others. There are specific strategies that can help to prevent this. The para
needs to learn these and to practice them regularly.
• Basic Task Analysis. The paraprofessional is often the person who handles
many of the routine tasks that make up a child’s day. The ability to break
these routines into steps and teach/support through these steps is an ongoing
challenge that will need to be met. Using basic task analysis, the
paraprofessional can provide a great deal of help for the student in
organizing his/her school life. Examples might include organizing the locker,
navigating the hallways, setting up the homework assignments etc.
• Presentation and Correction techniques. Most parents and good teachers know
that the way material, especially something new, is presented can either make
or break its successful acceptance by a child. We also know that there are
effective ways to correct a student’s mistakes that promote learning, rather
than embarrassment. A paraprofessional that knows and uses these strategies
can be a tremendous help to the student.
• Ethical/professional behavior: The paraprofessional may face some unique
ethical challenges. They are often from the community in which they work,
which can interfere with confidentiality issues. They may come from another
program and have training in a very narrow skill area. This can be a challenge
in working in a team setting. (We often see this with paraprofessionals who
previously worked with the child in a so-called ABA program. They usually know
a little about discrete trials, almost nothing about ABA and often don’t have
a clue on how to use ABA in the real world when the child faces abstract
content in a public school setting.) Sometimes we see a Para who has worked
with the family before the child attends school and is hired to be the child’s
aide. On the surface this looks great. It can set the stage for problems
though. The child can become too dependent on one person. The involvement with
family, child, and school can become over involvement and lead to difficulties
in the area of confidentiality and in rare cases deliberate negative
interference in the child’s learning program.
Without basic knowledge of these areas and the paraprofessional’s ability to
use these skills, we have found that untrained paras run the risk of undoing
progress for a student, rather than providing the encouragement and support
that we expect of these individuals. Remember the skills don’t appear just
because we read about them. They require practice and review.
How Do We Successfully Utilize the Paraprofessional?
The paraprofessional needs to be viewed as an integral part of the educational
team. This must extend beyond lip service to actual involvement, including
having the para participate in meetings with parents or a child’s IEP
meetings. It is the teacher’s job to act as the educational leader. Sometimes
this can be difficult, as most teachers have little or no training in how to
supervise an aide or make the best use of their time. Sometimes the specific
role of the para will be included in the child’s IEP; other times it will be
the responsibility of the teacher to collaborate with the para to achieve
success in the goals and objectives outlined in the IEP. Furthermore, it
should be make crystal clear whether the para’s primary goal is to support
only one child in the class, or to assist the teacher with several students.
Either way, the teacher must provide ongoing coaching, frequent feedback,
clear expectations, and listen to the paraprofessional’s concerns. Helping a
child succeed with academics and social life is the ultimate goal of our
educational system. If any member of the educational team is not carrying
his/her weight, that success will be jeopardized.
As with teachers, paraprofessionals must receive training if they are to be
effective. This training needs to be more than the occasional workshop on
conference day. Training should be ongoing and should include other
paraprofessionals and/or other members of the child’s team. If we can provide
this training and support to teachers and paraprofessionals, we can generally
expect to see great results where it counts – in the child’s growth.
David F. Freschi operates Simply Good Ideas, a consultation and training
service based in the Albany, NY area that focuses on practical ideas and
“solutions for success.” He has worked with children and adults with Autism
and Asperger’s for more than thirty years as a paraprofessional, teacher,
administrator, and consultant. David specializes in teacher training and
development, paraprofessional development, and program improvement for
children with Autism/Asperger’s or related disabilities. He has developed a
number of training programs for teachers and paraprofessionals. Contact David
at dfreschi@yahoo.com or 518 758 6836.
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